People Advanced

Guests: private access for hotels

For hotels and closed venues: guest groups (Half Board, All Inclusive), accounts with a stay window, and the guest who signs in to the menu with his own credentials and orders — the order landing on his card.

Guests Hotels Groups Private access Orders

7:10 Tap a timestamp in the steps to jump

All the points of the film 8 steps · 7:10

What you will learn

Guest groups in 4 steps, with icon search and colours
Creating a guest: identity, login, stay, group, status
Filters, sorting, and each guest's permissions
The guest's experience: signing in to the menu and ordering
The guest's orders on their card, and the owed badge

Step by step

1

The Groups tab

Left menu (second page) → Guests → the “Groups” tab. Groups are the hotel's packages — what each guest is entitled to. “Create Group” opens on the name, with a field for every language: “Half Board”.
2

An icon from the full catalogue, and colours

Step 3 is the icon — the search combs the same 4,962-icon catalogue — with the preview already reading “Half Board — Breakfast and dinner in the hotel restaurant”. Colours follow, and “All Inclusive” is built the same way.
3

A new guest: identity first

The “Guests” tab → “New Guest”: first name, surname, e-mail — Oliver Hughes — and the phone's country picked from the “Phone Code” list, flags and prefixes included. Below wait the login pair: username and password, with “Generate” doing the honours.
4

The second guest, login included

Charlotte Doyle follows: e-mail, phone — +30 this time, the flag remembering its country — and the username, charlotte.doyle, typed by hand. The password offers “Generate” again; every guest gets their own pair.
5

The stay

Step 2 is the subscription window — 08/01/2026 to 08/01/2027 — and the free-text Information: “Suite 402 — dinner on the terrace”. When the window closes, access closes with it.
6

Group, status, create

Step 3 assigns the package — Without group, All Inclusive, Half Board — and the status: Active, the guest can use the menu immediately; Inactive; Suspended, access blocked until you reactivate it. “Create”.
7

Three guests, and each row's menu

Thomas Whitaker on Half Board, Charlotte Doyle on All Inclusive, Oliver Hughes on Half Board — each Active, each showing its stay window. The row's menu holds the rest: Edit, Orders, Requests, Settings, Delete.
8

His orders, on his card

Oliver signed in to the menu with his own credentials and ordered. His “Orders” panel says it plainly: Outstanding 3.80 £, the order New and Unpaid, with All / Unpaid / Paid tabs — and his row in the list now carries the owed badge.